Try this
- Identify the practical effect of the problem and the smallest action that would change it.
- Phrase that action as a request with room for a counterproposal. Avoid substituting a demand to be more thoughtful for a behavior someone can actually discuss.
A worked example
“Could we confirm dinner plans before buying ingredients?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Leave room for a different workable suggestion, not just agreement with your first solution.