Try this
- Ask about food, transport and whether the traveler wants a quiet first hour.
- Separate the greeting from the itinerary. Reserve substantial conversations for a time when both people have had a chance to settle.
A worked example
“I’m excited to arrive, and I may be quiet after the train. Could we eat something simple and leave the bigger outing for tomorrow?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
If arrival goes differently, explain the practical need directly. A tired greeting should not have to stand in for the entire meaning of the visit.