Try this
- Ask what details would change participation, such as seating, step-free access, noise or walking distance.
- Check those facts with current venue information or direct inquiry before booking. Do not infer access from a photograph or a general label alone.
A worked example
“Would seating availability or the walking distance change whether this works?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Let each person name their needs without requiring them to justify those needs.