Try this
- Identify the actual service or device holding the item and who can access it. Check its current export or backup options in that service’s own help.
- If making an extra copy, ask whether the copied material includes anything the other person does not want duplicated.
A worked example
“This album lives in one account. Before relying on it, let’s check whether we can each export the photos we’re allowed to keep.”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Do not equate seeing an item on screen with having a backup. Verify a permitted exported file opens before claiming that recovery is available.