Try this
- Ask whether visible day counts are welcome. Choose where the countdown will appear and whether either person can hide it.
- Keep the underlying date labeled tentative until travel and time off are actually confirmed.
A worked example
“I’m excited about the visit. Would a countdown be fun, or would you rather leave the date in the calendar?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
If the visit changes, update the date without blame. A countdown is a reminder of a plan, not a promise that circumstances cannot change.