Try this
- Choose the audience, activity and size you are comfortable with before others make bookings.
- State unwanted elements explicitly, such as speeches or surprise guests. A quiet option should remain a real choice, not a starting point for persuasion.
A worked example
“I would enjoy dinner, but I don’t want a surprise gathering.”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Be specific before arrangements begin, and avoid implying that a bigger event would show more care.