Try this
- List the specific calls or quiet periods that conflict with shared use.
- Choose room or desk blocks for those times, and agree on resetting surfaces afterward. Keep unreserved time available to both people.
A worked example
“I have a call at eleven. Can we reserve the quieter room then?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Use specific time blocks instead of claiming the best space for the entire day.