Try this
- Summarize only the actions and timing both people appeared to agree on.
- Invite a correction before recording or acting on the summary. Leave uncertain points marked open rather than quietly choosing your preferred version.
A worked example
“My understanding is that we’ll confirm by Friday. Is that yours too?”
An invented example to adapt, not a real exchange or a script you have to follow.
Before you leave it here
Record only an agreement both people recognize, not every interpretation discussed along the way.